Job Title: Camp Accounting Coordinator
Division: Stewardship
Department: Camp Accounting
Status: [Regular Full-Time] [Non-Exempt]
Location: Nashville, Tennessee International Headquarters
Purpose and Scope
The Camp Accounting Coordinator is responsible for assisting the camp and state treasurers in successfully managing ministry financial activity, including receiving, recording, receipting, and depositing funds. This position supports treasurers in remitting funds to International Headquarters and overseeing Scripture fund balances, general funds, and associated purchases. The Coordinator also supports the creation, review, and utilization of reports used by ministry leaders to effectively manage receipts, memberships, and Scripture placements.
Essential Job Functions
Assist Camp and State Treasurers
Review and evaluate remittance batch submissions, ensuring that related balances are accurate.
Complete data entry for camp remittances mailed to Headquarters.
Provide excellent customer service by assisting with phone calls, voice messages, e-mails, and mailed requests for support in camp banking activity and treasurer-related responsibilities.
Support camps needing assistance in scanning and uploading monthly bank statements.
Investigate camp remittance and other donation record issues such as inaccurate entries, refunds of overpayments and resolution of unsuccessful transactions, taking corrective action such as data updates, refunds, and transfers. Work closely with other functional teams to resolve any issues related to our camps and donors
Record correspondence and files details to provide information for future support efforts.
Assist camps with required paperwork needed to establish and/or maintain the camps’ bank account.
Research questions from camp and state officers regarding remitted donation reporting and transactions. Follow up in order to resolve any identified issues.
Equip new treasurer with training and assistance by reviewing and maintaining the accuracy of trainings, manuals, and tools. Included in these efforts is working directly with treasurers by providing assistance in learning and utilizing best practices.
Support Monthly Reports
Assist the Financial Reporting, Auditing and Compliance division with preparation of monthly ministry reports on Receipts, Memberships, and Scripture placements, reviewing for accuracy.
Answer questions from member leaders regarding ministry reports.
Help with Non-Cash Assets Donated to the Association
Asist in maintaining files, legal paperwork, and records on received non-cash assets.
Support the liquidation of non-cash assets, including working with members in proximity to donated real estate, attorneys engaged in related transaction, and third-party experts in assets such as real estate, oil and gas property rights.
Staff Devotions
Participate in daily morning staff devotions. Serve by praying and reading Scripture in support of devotion leaders on a rotating basis.
Working Relationships
Reports To: Sr. Manager – Camp Accounting, Asset Management and Facilities
People Management Responsibility: None
Works Closely With: Director, Stewardship; Gideon members/camp and state treasurers, Donor Services team members, and the Financial Reporting, Auditing and Compliance division.
Essential Knowledge, Skills, and Training & Development
Non-physical
Follow verbal and written instructions.
Ability to use PC and widely-used software applications, especially NetSuite and Microsoft Office applications.
Ability to learn new software applications as necessary.
Ability to provide analytical skills.
Ability to communicate effectively with all Gideons staff , members, and leaders.
Strong telephone and customer service skills.
Dedication to meeting goals and deadlines.
Physical
While performing the duties of this job, the employee is required to stand, walk, sit, talk, and hear. Specific abilities required by the job include close vision and close attention to detail.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mission Critical Competencies
CORE VALUES
Innovation – Creative Thinking
Mutual Accountability
Open Communications
Trust & Respect
CORE COMPETENCIES
Actively learns, demonstrates and fosters the organizations’ culture in all actions and words.
Takes personal initiative and is a positive example for others to emulate.
Ability to understand the fundamental business drivers and communicate the state of business.
Proven ability to keep a big picture perspective while dealing with very detailed information.
Foster Open Communications and Approachability
Positive and Constructive Attitude
Decision Quality
Problem Solving
Dealing with Ambiguity
Perspective
Ability to challenge the status quo
Self-Management and Emotional Intelligence
Time Management
Active Knowledge Sharing & Continuous Learning
Customer focus
Team Building
Decisiveness
Work Environment and Time Requirements
Climate-controlled office environment
8-hour workday
Variations in work volume sometimes require extended working hours
Minimum Qualifications
Bachelor’s Degree in business, accounting or related fields or equivalent work experience preferred
Experience maintaining detailed records or databases preferably in a financial setting
Familiarity with The Gideons International camp activities preferred
Customer-oriented with excellent interpersonal and communication skills
Proficient in Microsoft Office applications with at least intermediate level in Excel
Mature, responsible, driven and able to work independently with minimal supervision
Successful completion of a drug and background screen
This Job Description is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.
