Job Title:  Accounts Payable Specialist

Department: Financial Reporting, Audit & Compliance

Status: Regular Full-Time, Non-Exempt

Location: Nashville, Tennessee International Headquarters

Purpose and Scope

The Accounts Payable Specialist shall be responsible for maintaining appropriate records of all accounts payable transactions, with a proven ability to work and respond under pressure. The person should possess a keen attention to detail, complete tasks with precision, and have the ability to make independent decisions while exercising good judgement.  The successful Accounts Payable Specialist will combine technical skills with good verbal and written communication skills to provide high quality service to Gideon staff, vendors, and international constituents.  The position will strive to build a continuously improving accounting system with integrity for the needs of the organization.

Essential Job Functions

• Prepare and process payment requests in a timely and accurate manner.

• Process USA and foreign electronic payments through ACH and Wires.

• Validate proper authorization of payment and G/L coding.

• Resolve payment process issues.

• Process electronic expense reports for payment in accordance with Travel & Expense policies.  

• Handle vendor inquiries regarding outstanding invoices as appropriate.

• Efficiently complete various account reconciliations

• Obtain W-9 forms for appropriate new vendors to assist with 1099 filing requirements.

• Support the monthly financial close process. 

• Cross training of other job duties in accounting.

• Handle confidential data. 

• Assist in preparation of annual audit.

• Participate in daily morning staff devotions; on a rotating basis serve by praying and reading Scripture in support of devotion leader.

• Perform related and unrelated duties as required.

Working Relationships

Reports To: Manager, Finance & Accounting

People Management Responsibility:  None

Works Closely With: Finance Staff, Headquarters Staff

Essential Knowledge, Skills, and Training & Development

Non-physical

• Follow verbal and written instructions

• Excellent writing, grammar, and communication skills, while being detail oriented

• Ability to keep a big picture perspective, while dealing with very detailed information

• Ability to use PC and widely used software applications, especially Microsoft Office applications

• Be a team contributor assisting in accounting projects

• Ability to learn new software applications to meet the fast-paced changes in technology

• Ability to demonstrate a knowledge and understanding of confidentiality 

• Ability to provide analytical and strong organizational skills

• Ability to communicate effectively in writing and verbally with Membership, Outside Vendors, Senior Leaders, International Cabinet

• Demonstrates the organizations’ culture in all behaviors and language 

• Takes personal initiative and is a positive example for others to emulate

Physical

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to stand, walk, sit, talk, and hear. Specific vision abilities required by the job include close vision. 

Mission Critical Competencies 

CORE VALUES

• Integrity

• Excellence

• Open Communications

• Stewardship

CORE COMPETENCIES

• Foster approachability

• Positive and constructive attitude

• Business acumen

• Self-management and emotional intelligence

• Time management

• Process management

• Customer focus

• Proven communication skills

• Initiative

• Team builder

• Analytical / decision making skills

• Problem solving

• Perspective 

• Ability to challenge the status quo

• Active knowledge sharing & continuous learning

Work Environment and Time Requirements

Climate-controlled office environment

8-hour workday

Variations in work volume sometimes require extended working hours

Hybrid remote and in office schedule

Travel required (none)

Preferred Qualifications

4-year bachelor’s degree or equivalent experience preferred 

1-2 years of experience with accounting processes including accounts payable is preferred 

PC experience, especially in Microsoft Office applications and Oracle-NetSuite or similar software

Mature, responsible, driven and able to work independently with minimal supervision

Successful completion of a drug and background screen

This Job Description is for general purposes and guidelines only and should not be considered all-inclusive.  Neither does the receipt of this job description constitute an employment contract.  Furthermore, it should be known that this list of job requirements is subject to change without written notice.

[November 2024 – Accounts Payable Specialist]